Events Assistant | REF : 38875
The Village Storytelling Centre
Job Description
The Events Assistant will support the Village Storytelling Centre’s growing events programme in their local neighbourhood of Pollok and across the city through a variety of administrative tasks. This will include planning events with storytelling team, liaising with venues, partners and artists, delivering evaluations and gathering audience feedback, and supporting community engagement. This is an excellent opportunity to increase access to storytelling for a wider, more diverse range of communities and to promote the art of contemporary oral storytelling across Glasgow, Scotland and beyond.
Please note this placement is a work placement opportunity for the duration of 26 weeks
Key Responsibilities
- Event Planning and Preparation
- Attend and record event planning meetings, sharing minutes with the events teams.
- Book and liaise with venues and other contributing partners.
- Liaise with artists.
- Support with any
- Support the events team with promotion of the events.
- Support the events team with any other reasonable preparatory tasks
- Support booking procedures and ticket sales where relevant
- Events Delivery
- Support events team with set up and get out/clear up at events
- Welcome and support community performers and artists
- Welcome and interact with audiences, checking tickets and seating where relevant
- Support events team with any reasonable tasks.
- Monitoring & Evaluation
- Create and implement a system for gathering audience demographic and feedback, in partnership (where relevant) with creative evaluation partner.
- Liaise with Storytelling team to gather community performer/artist demographic and feedback.
- Collate mentions of events across media channels to support evaluation.
- Attend and record evaluation meetings with events teams.
- Create thorough reports which provides and analyses audience, artist and community demographic and experience.
- Contribute to the ongoing development of the Village Storytelling Centre with the rest of the team through attendance at Weekly catch-up meetings and monthly project meetings, sharing learning and building relationships.
- Take part in relevant training opportunities (including induction, first aid, safeguarding, GDPR).
- Ensure that all policies and procedures, including health & safety, GDPR and safeguarding policies are adhered to at all times.
- Carry out other reasonable duties as may be ascribed to the post by the Executive Director and Operations Manager
Essential skills, experience and qualifications
We are looking for someone who has the following skills and experience:
- An active interest and enthusiasm for storytelling and/or the arts
- Excellent attention to detail
- An interest or experience in events planning/coordination
- An interest in people, community, making links and building relationships
- Excellent communication skills and a warm, friendly demeanour
- An enthusiastic and motivated team player
- An imaginative, enthusiastic and flexible approach
- Ability to be administratively self-sufficient
- Strong problem-solving skills
Desirable but not essential:
- Understanding of diverse communities of Glasgow and potential partner organisations
- Experience of involvement in arts activities
Notes:
- We are committed to contributing towards a more diverse workforce in the arts and the third sector. We welcome applications from people who identify as coming from a group that is marginalised due to (for example) age, disability, ethnicity, faith or belief, sex, gender identity, sexual orientation, education, socio-economic background or caring responsibilities.
- We are aware that people from some marginalised groups are less likely to apply for jobs unless they believe they can perform every element of the job description. If you believe you are a great candidate for the role and yet you don’t have every skill/experience mentioned above, then we encourage you to apply and to tell us why you think you are a good candidate for the role
Number of Hours Per Week 21 hours per week for 26 weeks
Working pattern and contracted hours (including any shift patterns)
Tuesday - 7hrs, Wednesday - 7hrs, Thursday - 7hrs With flexibility required to ensure attendance at events which may take place during evenings and non-regular working days including weekends. TOIL will be provided.
Wages
12.60
Job Details
Job Location and Address
The Village Storytelling centre
Langton Halls
69 Langton Road
Pollok
Glasgow G53 5DD
To apply click link below, download file and fill in application form
Click to apply here
Details of Training Provided
Weekly 30 minute Check ins for weekly planning
Monthly 1 hr Check in meetings (Support and Supervisions)
Training:
The postholder will take part in:
- Induction Training
- Safeguarding/Child Protection Training
- Training in IT programmes where required
- Training in Creative Evaluation methods and ‘storytelling’
- Training in Coordinating Arts Events
- ‘On the job’ training throughout the placement
- Additional training opportunities which may be identified as the placement progresses and postholder develops interests in specific areas.
Is Public Transport Available
Yes
Closing Date 12 - Jan - 2025
Anticipated Interview Date 01 - 01 - 0001
Anticipated Start Date 01 - 01 - 0001
